Trade Show Furniture Rental in Chicago
Need trade show furniture rental Chicago-wide, from McCormick Place to Rosemont? Modern Event Rental furnishes booths for exhibitors, sponsors and show organizers at McCormick Place, the Donald E. Stephens Convention Center in Rosemont, Navy Pier and Chicago-area hotels. We deliver, install and pick up everything: branded registration counters, LED bars and furniture, bar tables and stools, lounge seating, charging furniture and scenic backdrops. Many pieces are designed and built in-house at our Elk Grove Village shop, so your booth won’t look like every other booth ordered from the show catalog.
Trade Show Furniture Rental Chicago: Furniture by Booth Size
Start with what your team needs to do in the booth: scan badges, run demos, or hold longer meetings. Then size the furniture to the space.
10×10 inline booth
- One 4ft Blanc counter with your logo at the aisle
- One bar-height table and two bar stools for quick conversations
- Optional: a Spark charging cube so attendees can charge while they talk
10×20 inline booth
- A 6ft Blanc counter for check-in and lead capture
- Two bar tables with stools beside your product or demo screens
- A small lounge grouping, such as two lounge chairs and a coffee table, for seated meetings
20×20 island and larger
- An 8ft Blanc counter or corner configuration as a branded welcome point
- A meeting lounge with sofas or modular seating and charging furniture
- An LED or branded event bar for hospitality hours
- Hedge walls or LED cubes to define a private meeting area
What we bring that the show catalog doesn’t
- Branded counters and bars. Vinyl logos on our Blanc counters and event bars, produced and applied by the same team that delivers them.
- LED furniture. Illuminated tables, high boys and bars that hold your brand color all show.
- Charging furniture. The Spark powered collection keeps attendees in your booth longer.
- Scenic pieces. Hedge walls, LED cubes and wall panels to frame a booth or sponsor lounge.
How it works at McCormick Place
Most McCormick Place shows let exhibitors bring in their own furniture vendor as an exhibitor appointed contractor (EAC). The process is simple, but the deadline matters:
- Contact us early. Tell us your show, booth number and move-in date, ideally before your exhibitor service kit’s EAC deadline.
- Your company submits the EAC request to show management by the deadline. Many shows only accept it from the exhibitor.
- We provide the insurance certificate the show requires and keep our McCormick Place registration current.
- We deliver and install on your move-in assignment and pick up after the show closes.
Our McCormick Place EAC guide explains each step. For booth layout ideas, see trade show furniture tips for McCormick Place.
Beyond the booth: show-week events
A lot of trade show business happens off the floor. Hospitality suites, customer dinners, sponsor receptions and partner meetings at nearby hotels don’t go through the show’s EAC process, so they can be booked closer to the date. We furnish those rooms with the same lounge seating, LED bars and branded pieces you’d use in the booth.
Chicago-area venues we serve
- McCormick Place, home to many of the largest trade shows in the country
- Donald E. Stephens Convention Center in Rosemont, a short drive from our warehouse
- Schaumburg Convention Center
- Navy Pier and downtown, River North and O’Hare-area hotels
Budgeting? Rentals used inside Chicago are subject to the city’s 15% lease tax, while suburban venues generally aren’t. Our Chicago rental tax guide explains the difference.
Get a Trade Show Furniture Rental Quote
Send us your show name, booth number and size, move-in date and any logo artwork. For trade show furniture rental Chicago exhibitors can plan around, we’ll put together a furniture plan and walk you through your show’s EAC requirements.
Trade Show Furniture Rental FAQ
Can you deliver trade show furniture to McCormick Place?
Yes. We deliver, install and pick up booth furniture at McCormick Place. Most shows let exhibitors bring in an outside furniture vendor as an exhibitor appointed contractor (EAC), which your company requests by the show’s deadline. We provide the insurance certificate the show requires.
When should we order trade show furniture for a Chicago show?
Before your show’s EAC deadline, which is often several weeks before move-in. For branded counters and bars, allow extra time for artwork approval and vinyl production. Hotel hospitality suites and off-site events don’t go through the EAC process and can be booked closer to the date.
Can booth furniture be branded with our logo?
Yes. Our Blanc registration counters and most of our event bars take vinyl logo graphics, and many of our scenic pieces can carry sponsor graphics. Send vector artwork when you order.
Do you rent furniture for trade shows outside McCormick Place?
Yes. We also furnish booths and events at the Donald E. Stephens Convention Center in Rosemont, the Schaumburg Convention Center, Navy Pier and downtown and O’Hare-area hotels.
Is Chicago’s rental tax charged on trade show furniture?
Rentals used inside Chicago, including at McCormick Place, are subject to the city’s 15% Personal Property Lease Transaction Tax as of 2026. Furniture used in suburbs like Rosemont and Schaumburg generally isn’t subject to the Chicago tax.
What information do you need for a trade show furniture quote?
Your show name, booth number and size, target move-in date, and the look you want. A floor plan or rendering helps, and so does any logo artwork for branded pieces.